• Payroll Assistant

    Location US-TX-The Woodlands
    Job ID
  • About The Company

    MedData, a MEDNAX (NYSE: MD) company, is a technology-enabled services organization that improves financial outcomes for hospitals by enhancing the patient experience and expanding their access to healthcare. The MedData managed services program includes a range of patient access and communications, revenue cycle management, and consulting and analytics solutions for healthcare systems, including billing, coding, patient balances, eligibility and enrollment, third party liability, and mobile apps.
    At MedData, we take great pride in our company, in each other, and in our 30+ year history of accomplishments and success. This pride is reflected in our everyday approach to working together. Each team member understands the importance of being part of a company that values their individual contributions and strives to help them achieve their personal goals as they work together to achieve the broader corporate goals. We believe that every team member contributes directly to MedData’s growth and success, and we are constantly searching for new talented, passionate and enthusiastic people who will take pride in being an integral part of our culture.

    Job Description


    MedData has an excellent career opportunity available as an Payroll Assistant to work in The Woodlands, TX. The schedule for this Full Time role is Monday through Friday 8 AM to 5:00 PM. 


    Responsible for the preparation and disbursement of payroll in a multi-state environment using ADP Payroll Service and ADP time and attendance systems. The Payroll Assistant will also administer and enroll employees in the company sponsored 401(k) plan, as well as updating 401(k) data into plan website, maintaining forms, presentations and summary plan descriptions. 



    • Ability to apply payroll principles and procedures related to state and federal labor laws to appropriately calculate pay.
    • Monitors system updates for changes in work and residency locations to ensure correct jurisdiction and municipalities are appropriately set up.
    • Ensure payroll is processed in a timely and accurate manner.
    • Obtain supervisory approval of time card discrepancies
    • Reviews computed wages and corrects errors to ensure the accuracy of earnings.
    • Analyzes and processes confidential payroll information in the production of payroll checks while maintaining confidentiality and judgement in safeguarding the procurement of information for audits.
    • Applies knowledge of wage garnishment processing and laws associated with the different types of wage withholding orders received including research and resolution.
    • Researches and resolves payroll inquiries and discrepancies timely.
    • Processes on-demand payments as needed.
    • Reconciles year-end W2s and produces W2Cs when required.
    • Maintains a variety of payroll information, files and records to provide up-to-date reference and audit trail for compliance.
    • Completes other projects and special assignments as requested by supervisor and/or Senior Management.
    • Respond to employee inquiries and requests regarding payroll matters.
    • Maintains and protects operations by keeping information confidential.
    • Prepares/updates reports/spreadsheets as needed.
    • Other duties as assigned.




    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities. 

    • 3+ years of payroll processing experience.
    • Self-Motivated individual who takes ownership of his/her tasks, work load and goals, seeing them through to a timely completion. 
    • Proficient experience utilizing Microsoft Office Suite with emphasis on Excel and Outlook.
    • Possess a high level of integrity – must show good judgment and confidentiality at all times
    • Dependable and highly detailed individual with strong organizational skills
    • Read, speak, write and understand the English language fluently




    The physical demands described here are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 


    While performing the duties of this job, the Employee is frequently required to sit; use hands to finger, handle, or feel; and reach with hands and arms.  The Employee is occasionally required to stand and walk and must occasionally lift and/or move up to 20 pounds. 


    The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.


    This job description is to serve as a guide but no way is it to be considered a comprehensive list of task, duties and responsibilities that will be required by the employee. 


    To join our team of 2,000 employees and growing, please apply directly to this posting.

    MedData is an equal opportunity employer.


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